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Executive P A within banking |
|---|
Secretarial - Executive Assistant |
in London West End |
| It is essential that you are highly organised Responsibilities: * Complex diary arrangements effectively, including regular weekly meetings/calls * Deal effectively with Incoming mail * When COO away from the office, ensure e-mail correspondence actioned/delegated where appropriate, and liaise with COO on a daily basis to ensure he is kept up to date. * * Arrange flights, hotels, cars and foreign currency, liaising with overseas destination re schedule of appointments during visit. * . * Organize, administer and take minutes at Meetings; arranging hotels, etc., for visiting CEOs as necessary. * Ensure copies of Board papers are sent to Group Secretary's office in advance of Board Meeting, for timely distribution to all attendees. * Ensure meeting rooms booked for meetings, Board meeting, GMC meetings, etc. * Oversee Head Office secretarial staff to ensure adequate cover for holidays, sickness, etc. * Extensive overseas travel arrangements and itineraries * Complex diary management * Typing of correspondence - Copy & Audio 60wpm minimum * Liaisons with clients and internal employees * Powerpoint presentations * Producing reports on Excel * Corporate entertainment * 90% organisational /10% typing Attributes: * Must have previous executive level experience pref within banking or financial background * Polished, professional and highly organised * Diplomatic & discreet * Efficient & forward thinking |
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