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CIM/ICE Directors Secretary 7574 |
|---|
Secretarial - PA Secretary |
in London City |
| Top City firm requires a Director’s Secretary. The firm has built a reputation for investing heavily in employees’ training and career development so this is an excellent opportunity for an experienced secretary who would like to further their career. You will provide a high level of secretarial and administrative support to a partner/director group, working with a wide portfolio of blue chip companies. The group has approximately 50 team members ranging from Directors to students who have joined from University. The job holder will be required to provide a comprehensive secretarial and administrative service to 3 Directors within this group
Responsibilites &# *****; Telephone liaison, both internal and external. Screening calls, taking detailed messages and handling queries independently where appropriate. &# *****; Produce reports, correspondence, minutes, file notes and faxes, using macros and non-standard documents. Produce PowerPoint graphics, Typing and Excel spreadsheets &# *****; Sort and distribute post and send and distribute faxes. Book and arrange couriers and collect items from the post room &# *****; Arrange internal meetings and book rooms and catering. Arrange accommodation and travel &# *****; Arrange bulk photocopying and printing/binding with the document production centre and complete ad hoc tasks including whereabouts &# *****; Ensure all filing systems and archive records are accurate and up-to-date. Arrange for documents and files to be bar-coded or archived &# *****; Co-ordination and management of complex diary arrangements &# *****; Actioning emails in the absence of the directors &# *****; Handle various other administrative tasks required by the directors including meeting and greeting clients |
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