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PA Secretary |
|---|
Secretarial - PA Secretary |
in London West End |
| Experience
Minimum five year’s experience in a similar environment supporting senior managers Personal Attributes Ability to use own initiative and work autonomously as well as part of a team Must have an adaptable, keen and flexible approach Excellent organisational skills Ability to hold the fort Ability to prioritise a heavy workload and work effectively under pressure Professional telephone manner Diplomatic, discreet, polite & patient Technical Skills Excellent written & spoken English Advanced IT skills to include MS Word, Excel & Power Point Fast and accurate touch typing (60 - 70wpm) Audio typing Proficient in use of email, calendar and internet Role and Responsibilities Secretarial support for partners, directors and managers Manage databases e.g. marketing & accounting Telephone liaison & message taking Maintain contact system on Outlook Filing, photocopying, mail distribution & faxing Research using firm’s databases & other publications Diary management & organisation of meetings Travel arrangements (itineraries, visas, currency arrangements) Expenses Audio & copy typing Working as part of secretarial team Providing cover for & assistance to other secretaries Establish a rapport with clients, partners and staff Managing e-mails, phone, mail and referring issues for partners, directors and managers when absent Produce high quality power point presentations Draft correspondence on behalf of partners, directors and managers Plan, organise and administer large events and conferences (internal and external) Agenda productions, meeting preparation Support partners, directors and managers with financials including client billings. Leadership/mentoring role for more junior secretaries Using knowledge of business to support partners, directors and managers Ad hoc projects/tasks for partners/managers and office co-ordinator as requested |
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