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SENIOR PA (BLUE CHIP BACKGROUND) |
|---|
Secretarial - PA Secretary |
in London City |
| Very Large City Group require an experienced PA who has a solid work history within large City / W'end corporates
Fast typing, Word, Excel and PowerPoint essential. The Responsibilities The main responsibilities of this role are: Co-ordination and management of complex diary arrangements. Organising meetings and agendas. Preparing papers for meetings. Meeting and greeting of clients. Organisation of conference calls.15%) Arranging travel.(5%) Telephone liaison, both internal and external (calls should be answered promptly in a friendly yet professional manner, taking detailed messages where appropriate and ensuring messages are dealt with effectively). Must also screen calls and handle queries independently where appropriate.(20%) Provide an accurate and prompt audio and copy typing service, ensuring that documents are typed up accurately and to deadlines. This service will include preparation of PowerPoint slides, organisation of printing and binding of documents. Produce high quality reports, correspondence, minutes, file notes and faxes, using macros and non-standard documents, including Excel spreadsheets. (10%) Preparation of client fee's and other finance administration for Partner's.(5%) Action e-mails in the absence of Partner and check in-box regularly to be aware of demands on time and to maintain Partner 'To Do List' if necessary.(10%) Preparation of expense claims and payment of corporate amex.(5%) Organisation of conferences, seminars and events, in line with central teams and firm policy as and when required.5%) Handle/sort and deal with post.(2.5%) Maintain Partners filing systems(5%) Quality control of Partner client files. Handle various other administration tasks and Ad hoc Project Administration as required by the Partners / department.5%) Build a comprehensive knowledge of the industry group's business and develop an understanding of processes and procedures.(5%) Ad hoc :- Minute taking as required. Assist with the updating of the departmental sales pipeline system - Pivotal. Input weekly timesheets. Act as role model and mentor for other secretarial and support staff. Excellent working conditions, prospects and benefits. |
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