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Secretary to Executive Office |
|---|
Secretarial - PA Secretary |
in London City |
| You will need to have a Corporate Background for this position.
You will be assisting with 2 senior EAs. Job Purpose 1.To provide secretarial and administrative support to the Personal Assistants to the Office Holders/Chief Executive. 2.To contribute generally to the work of the Executive Office. Principal Tasks 1.To assist the Personal Assistants in providing an efficient secretarial service (WP/audio/photocopying/faxes) to the Office-Holders and Chief Executive 2.To prepare routine letters for signature. 3.To open and log all post addressed to the Office-Holders and Chief Executive, mark up for action and distribute once agreed with the Personal Assistants. 4.To manage a “chaser” system to ensure deadlines for correspondence are met. 5.To assist with the maintenance of the Office-Holders’ and Chief Executive’s diaries, if required. 6.To assist in the arrangement of meetings and lunches, including the booking of rooms, as required. 7To maintain the Office Holders’ and Chief Executive’s files in good order and to ensure that all papers to be filed permanently are dealt with in a timely fashion. 8.To assist generally within the Executive Office business as required from time to time and specifically on such occasions as Annual and Special Meetings, Council, Executive and other meetings, Council Conference, 9.To be responsible for processing of invoices and expenses for the Office Holders and Chief Executive, including all currency etc for international travel 10.To be responsible for ordering the stationery for the Executive Office 11.To provide cover for both PAs on Fridays. Other duties 12.To undertake other duties and assignments, as directed by the Personal Assistants, CEO or Head of Executive Office. |
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