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Super Sec PA (Canary Wharf) |
|---|
Secretarial - PA Secretary |
in London Docklands |
| High Profile role within a leading City Corporate...
Before applying for this role please check that you have the essential attributes. Solid secretarial work history within a large corporate organisation. 60wpm Typing High degree of self confidence Strong Word, Excel and PowerPoint Proven experience at this level Good standard of Education The individual must show initiative, flexibility and discretion. They will need to be confident, assertive, be proactive and have the ability to prioritise their own workload in order to meet the needs of the partners. A professional image must be presented at all times. The Responsibilities Management of each partner diary. Being proactive - dealing with emails and issues on partners behalf.(25%) Organising all aspects of meetings / conferences / functions. Arranging travel, accommodation and compiling itineraries. (15%) Other administrative tasks as required on behalf of your partners including expense claims, timesheets, conference calls, research for projects, photocopying, and liasing with document production. (20%) Provide accurate and prompt audio and copy typing, to tight deadlines. This will include typing reports, correspondence, minutes, file notes, faxes, PowerPoint graphics and Excel spreadsheets.(15%) Answer internal and external calls promptly and politely in accordance with policy ensuring that accurate and detailed messages are taken and distributed and any queries dealt with professionally and effectively. (15%) Sort, distribute and prioritise post, faxes and e-mails dealing with them as appropriate. Be proactive and draft replies to incoming correspondence on behalf of the partners.(5%) Maintain effective client and internal filing and information systems (5%) In the absence of the other secretaries you are expected to cover their roles. Any other ad-hoc duties as directed The Person You will need the following qualifications, skills and experience: At least 3 year's previous secretarial experience working at a senior level 5 GCSE's or equivalent at grades A-C (including English) 5 years of references available on request Accurate audio/copy touch typing skills at 60wpm Advanced knowledge of Microsoft Powerpoint, Word, Outlook and Excel Appropriate secretarial or administrative experience Excellent telephone manner - confident and polite Good command of written and spoken English, accurate spelling and good grammar Word-processing/spreadsheet/PC knowledge Absolute discretion at all times with the ability to preserve complete confidentiality A self starter - need to be proactive Competent and assertive Common sense and initiative Good organisation skills with absolute attention to detail Flexible approach to working hours/job content Unflappable, enthusiastic and ambitious Be prepared to take responsibility for all actions |
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