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IT Administrator / Secretary - Technology Solutions |
|---|
Secretarial - Team Secretary |
in London City |
| Team of 18 staff within world leading corporate; They looking for an Secretary / administrator to join the team. The role is extremely varied although it will be primarily aimed at support of the management team and project administration, with some general support for the department.
ESSENTIAL SKILLS BEFORE APPLYING 55wpm Typing Strong MSOffice Skills 2 Years Sec / Admin experience Strong interest in IT The Responsibilities PA to director and senior manager including: Maintain full control of diaries Organise internal and external meetings including travel, accommodation, agendas as required Handle internal and external calls from senior staff, clients and suppliers Attend meetings and take meeting notes General secretarial support Administrator for department including: Arranging meeting rooms, maintaining boardroom diary and sending out meeting requests Distributing post including logging software releases Minutes and actions for team meetings Organizing any couriers for the department Organizing travel for the department as required Some typing\photocopying Co-ordinating all training courses including (approx 2 - 3 courses per month): Booking facilities Ensuring material is printed and available Arranging and couriering equipment Coordinating attendees and confirming bookings Follow up 'no shows' Summarizing evaluation forms from all training courses Organising the laptop equipment log (13 PC's) and coordinating use of equipment Cost Centre Administrator including: Logging all invoices Dealing with invoices including queries from accounts payable Running monthly reports General assistance to cost centre manager Project Administration: Assisting with the maintenance and development of the Microweb news site including assistance with building the pages posting new articles and updating content Administration of projects including Gain a working understanding of the Projects process Track and follow up project milestones Be a key contact for teams to manage project milestones Administration for Inland Revenue e-initiatives including Assisting in set up of services, for example CT Check, in conjunction with the Project Manager Maintaining login IDs and passwords for offices across the country Be a key contact for administration queries The Person An interest in IT is key Ability to work under pressure, ensuring that important deadlines are met Ideally have a minimum of 2 years' experience as a secretary supporting 1 or 2 senior staff Accurate audio/copy typing at 55 wpm Intermediate level in MicroSoft Word Basic level in MicroSoft Excel and PowerPoint Experience of MicroSoft Project is desirable |
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