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Junior Investments Administrator |
|---|
Accounting |
in London City |
| JUNIOR ADMINISTRATOR (Investments) ***** Reporting To: SENIOR ACCOUNTANT Job Purpose: To provide general administrative support to the fund accounting team and assist in the printing of accounts. Key Accountabilities Key Elements/Tasks and % of time 1.Development and Maintenance of positive working relationships ***** Create and maintain positive working *****relationships with key contacts :fund accounting team. ***** Create and maintain effective working relationships within SWUTM , printers, auditors. Assist colleagues on request. 5% Preparation and presentation of *****information Prepare standard trustee information pack at interim and final accounting dates. Proof reading of Annual/Interim *****Reports and Accounts prior to printing Circulating proofs of accounts and making corrections to Excel file Organise printing of in-house funds 30% Establishment and maintenance of Records Printing reports from system and preparing interim and final accounting files in accordance with standard index. Preparation of standard schedules eg portfolio statements, material purchases and sales schedules, income and expense schedules, performance tables. Process involves inputting data from in-house system onto Excel, sorting, sub-totalling and formatting data using basic formulae. 35% Administrative support Providing general office administrative support to team eg photocopying, facsimilies, archiving, filing, letter writing. 15% Systems maintenance Formatting and maintaining Excel and Word template workbooks Combining Excel and Word files into PDF Creating and maintaining electronic timetable of key accounting dates. 15% Decision Making Authority/Mandates/Constraints Job Related Knowledge, Skills and Experience 1. Confident in use of IT. Knowledge of Excel and Word to intermediate standard 2. Accuracy and ability to produce schedules in a timely manner Job Dimensions: Numerical measures reflecting size of job Financial (money related) Non-Financial Critical Competencies/Behaviours Sought: select up to 6 and explain why they are important for the role Analytical Thinking Judgement Problem Solving Use of IT Project Management Planning and Organising Strategic Planning Persuading and Influencing Negotiating Skills Written Communication Customer Focus Account Management Commercial Awareness Financial Awareness Leadership Teamwork Networking Creativity/Innovation Results Orientation Technical Expertise Teamwork: As part of a small team in a specialist area, recognise the need to assist colleagues in completing tasks which enable the overall objectives of the team to be achieved. Use of IT: Become fully conversant with available technology, *****minimising time spent on manual tasks Initial Induction/Training Required: Development of Role: Within 18 months: Will be fully trained in all aspects of the role providing reliable and accurate administrative support to fund accounting team. Within 3 years: Scope to achieve IAQ qualification and commence training in basic accounting functions. |
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