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Credit Control / Finance Asst |
|---|
Accounting - Credit Control |
in London City |
| The Debtor Finance Assistant is based in Central Team. Central Team consists of Staff involved in the co-ordination of the main administration functions of the Business Unit..
The Debtor Finance Assistant role is to take full responsibility for managing the debtor control. Please find below a list of the key responsibilities for this role with an approximate percentage of time that would be spent on each: 1. Managing the debtor control system. Produce an analysis of all outstanding debts in , this includes extracting data daily from the management time system, working on it in excel, reviewing it for reasonableness, following through on anomalies, preparing a priority list of debts. (20%) 2. Liaising with partners and managers regarding the priority list, prompting partners and managers to chase for payment of unpaid fees and establishing the most efficient way forward with regard to these debts. This may involve either contacting the client (or their accounts dpt) direct or obtaining details of actions taken by the partners or managers. (20%) 3. At all times maintain accurate and detailed records of actions taken. (10%) 4. To promptly deal with lists supplied by other office of unallocated client monies and identify the correct fee against which the individual should off set the unallocated money. (10%) 5. Review and highlight to partners any debt reaching 45 days and progress collection. (10%) 6. Review debtor status on a fortnightly basis, monitor progress and supply information to all partners on all outstanding debts. (5%) 7. In consultation with partners and managers identify any fee processing errors which have given rise to incorrect reporting of debts. When appropriate, arrange for credit notes to be raised and processed (thereby removing incorrect reporting of debts). (2.5%) 8. Review and request amendments to debtor provisions as appropriate. (2.5%) 9. Immediately after billing system has done month end processing, set cash collection targets for departments according to the agreed procedure and to circulate these. In special circumstances to apply amendments to targets. (2.5%) 10. Responsibility for liaising with the Finance Manager and National Assurance on matters relating to debt and cash collection and providing management reports. (2.5%) 11. Maintain a system for tracking unpaid Accounts Receivable inter office debit notes (as advised by Inter Office accounts at other office) and liaise with UK managers and partners and with overseas offices for payment. (5%) 12. Monitoring Accounts Payable inter office debit notes and liaise with group managers/partners for them to approve or reject request for payment within 4 weeks. (5%) 13. Providing back up to the billing Administrator in the logging and checking of fees and timesheets and provide support to the team on ad hoc matters as necessary. (5%) > The Person You will need the following qualifications, skills and experience: 3-4 years financial experience, with good knowledge of finance systems and familiarity with researching/analysing information. 5 GCSEs or equivalent at grades A-C including English and Maths Advanced level in MicroSoft Excel and ability to work quickly in this package Intermediate level in MicroSoft Word Good communication skills, face to face, telephone and written. Ability to liaise with people at all levels. In particular, experience of dealing with people at a senior level and commanding their respect, especially when dealing with them face to face; a maturity of character is necessary. Aptitude with, and enjoyment of working with numbers. Debtor control background would be an advantage. Team player with the flexibility to adapt to 'seasonal demands' necessary in finance work. |
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