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Facilities Administrator |
|---|
Administration |
in London City |
| Facilities Administrator
The facilities department of a large corporate requires someone with at least one years experience in a facilities role. The job holder would be responsible for the administration of the Facilities team which provides support services such as purchasing, catering, travel, reprographics, mail delivery and collection, archive management, telephone switchboard and fax operations, reception, hospitality and meeting room support, direct mail and publication distribution, health and safety compliance and premises security The job holder needs basic Word, Excel, PowerPoint and Access as well as 1-2 years experience within a similar administrative role. The Job &# *****; Provide general secretarial and administrative support to the Facilities Manager and Facilities team plus occasionally other staff: prepare correspondence, spreadsheets and charts &# *****; Act as point of contact for the team, especially during their absence from the office by handling telephone calls, dealing with incoming post and also forwarding information by E-mail. &# *****; Market Facilities by providing a first-class service both internally and externally, thereby raising the profile of the department and improving Facilities' impact on the firm's expenditure &# *****; Respond effectively to general enquiries from internal and external clients/contacts and suppliers whilst being sensitive to end user requirements. &# *****; Provide information to all management levels &# *****; Support other administrative members of the Facilities team as may be necessary from time to time. &# *****; Ensure adequate cover in the absence of other administrators from the Facilities team &# *****; Liaise with appointed contractors to provide various services to the firm. &# *****; In addition, the job holder must have the personal skills to motivate and control a multi-discipline service provider &# *****; Provide local support for monitoring of holidays, sickness and other absence, time systems, responding to queries and generating reports as required &# *****; Undertake any other duties, which may reasonably be deemed to come within the scope of the post and any ad hoc projects as directed by the Facilities Manager |
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