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Office Manager / Execs PA |
|---|
Administration |
in London West End |
| Key responsibilities:
To manage all aspects office administration other than IT and telephony. Responsibilities will including: o Answering main switchboard number (low volume) o Greeting customers o Setting up meeting rooms and arranging refreshments o Managing office supplies o Managing office contracts (except IT & Telephony) o Liasing with Landlord o Health and Safety policy o Ensuring offices and facilities are maintained in a professional state To act as PA to individuals in the Executive Team: Chief Executive Officer Commercial Director Chief Financial Officer Chief Scientific Officer Chief Technical Officer PA responsibilities will include: o Assistance with monthly Board meeting preparations o Handling over-flow calls for Execs and taking messages o Travel bookings (infrequent) o Events organisation (e.g. ‘staff Away-Days’, customer open days) o Assistance various HR and accounting matters: § Maintaining staff files § Assistance with the induction of new staff § Reviewing staff expense reports § Managing staff benefits § Ensuring all invoices are approved for payment § Banking § Maintaining appropriate filing systems for: *****- Accounts *****- Patents and Trade Marks *****- Research material *****- Investor Relations *****- Partner Relations o Assistance in the preparation and mailing of sales and marketing material o Supporting client helpdesk as directed/needed o Maintaining knowledge of company’s customers, partners, products and services to be able to assist callers and visitors effectively o Any ad hoc duties as directedRequirements |
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