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Staff |
|---|
Administration |
in London City |
| Staff Planning and Resourcing Co-Ordinator.
The individual will be responsible for all administration relating to the staff and resourcing within the department. The reporting line will be through the MGA to the Chief Operating Officer (COO). The nature of this role is not external client facing. Competencies are therefore demonstrated on the basis of internal clients. The Responsibilities Staff planning and resourcing Full responsibility for Retain Dealing with staffing requests from outside of the department Unassigned staff - Act proactively or on instruction from the MGA/COO to find work for unassigned staff Utilisation /Timesheets Monitor timesheet submissions and chase those outstanding etc Understand utilisation Produce weekly analysis of department utilisation Training Develop knowledge of training courses Ensure all new joiners are booked on appropriate compulsory courses and directed to make other suitable bookings via internal system Making course cancellations where necessary Maintain department database of all training courses Department Management Information Maintain and update the database of department information eg Staff list, Personal records, Skills / work experience, Language skills, Holiday and studybank and Exam status Induction and mentoring Arranging introduction into the department Liaising with mentors Monitoring mentors New Joiners Obtain details Liaise with dept IT sec or organize setup and log-in Other ad hoc administration and projects Gap/Work Experience Students Meet and greet Review forms Admin tasks Other ad hoc admin and projects Assisting with graduate recruitment Liaise with HR Confirm course bookings and input on Retain Other ad hoc admin tasks and projects Leavers Arrange for departure form to be completed Ensure exit interview set-up Deal with any other admin required Annual Appraisal Process Use retain to collate list Chase ERFs Collate appraisal forms Chase individuals to set up meetings Collate all final forms Deal with any other ad-hoc admin as required General Assist and cover department/partner secretaries when required Assist with any ad-hoc projects or administration as required Role is subject to change with some notification Answer internal and external calls promptly and politely Produce reports, correspondence, minutes, file notes and faxes, using macros and non-standard documents etc Sort and distribute post and arrange couriers etc Arrange meetings, accommodation and travel Ensure all filing systems and archive records are accurate and up-to-date. Provide management information Raise purchase orders as requested Provide local support for time systems Manage stationery stocks Undertake projects as directed And any other administrative task required by the role The Individual Key Compentencies for this role are: Excellent communication skills Assertive and approchable. Diplomatic and confident in dealing with all levels of staff. Good time management skills. The role requires a vibrant, fun individual with a strong personality. The successful candidate will be required to work within a rota system and flexibility in hours will be required. |
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