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Secretary/Administrator-Structured Finance-Banking |
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Administration - Administrator with Typing |
in London City |
| aspects that are important are Word & Excel (Intermediate), some Powerpoint, email (Lotus notes desirable).You Will be administering 10 - 15 people. Financial sector background would be nice, but mainly need good all round administration from Banking or financial Services. Please only apply if you have relevant expertise and 8 months plus experience.
ADMINISTRATOR, EUROPEAN STRUCTURED FINANCE The job entails working closely with a team of 10 - 15 analysts with varying job titles from Analysts to Managing Director. As the primary administrator for this team, responsibilities include Job Specification: · Diary management, arranging meetings and booking rooms using Lotus Notes · Arranging travel for analysts as and when necessary (flights, hotels), through in-house travel desk · Preparing mandate letters · Preparing expense claims for senior staff (Directors and above) · Preparing invoice requests for submission to the Accounts department · Monitoring attendance of team on a daily basis · Using LeaveAdmin system to keep track of holidays/sickness, etc. · Ensuring Dealpipe is up to date with details of all deals (information provided by analysts) · Attending admin meetings to keep self and other administrators informed of admin issues/changes · Attending team meetings with analysts to take notes and keep team informed of relevant admin issues · Liaison with other departments to clear up/deal with admin queries/requests, e.g., IT, Accounts, Premises · Dealing with clients via telephone/email · Preparing/updating PowerPoint presentation slides as and when required · Using the Internet to retrieve research pieces for internal and external clients · Other general administrative duties - faxing, photocopying, filing, retrieving files from offsite archive storage, booking taxis, ordering stationery, etc., as and when required · Providing back up for other administrators Person specification: Essential: · Strong organisational and time management skills · Good (intermediate/advanced) knowledge of Microsoft Office - Word, Excel, PowerPoint · Good telephone manner · Team player · Flexibility Desirable: · Some knowledge of another European language (French/German/Spanish/Italian) · Knowledge of Lotus Notes · Familiarity with the Internet · Ability to multi-task |
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