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Syndicate Team Administrator (Investment/Insurance) |
|---|
Administration - Administrator with Typing |
in London City |
| This is a fantastic opportunity for a 2nd/3rd jobber with minimum 18 months experience to join this prestigious City Investment / Insurance Company supporting the P&I group dealing with Pensions & Syndications. An idea of terminology would be highly advantageous!
Job Purpose: To provide clerical, administrative and technical support to the Syndicate. Key Accountabilities: A. GENERAL · To enter/cancel member/vessel details on Referential Data and Cover Entry programs. · To produce computer-generated entry debit notes and dispatch to members/brokers. · To set up member/vessel details on Hydra System. · To produce and dispatch Certificates of Entry to member/broker as appropriate. · To produce documentation necessary for members to obtain entry approval by U.S. Coast Guard, Letters of Undertaking, and issue CLC Blue Cards to members. · To issue Endorsement(s) to Certificate of Entry and update records where necessary. · To debit miscellaneous items, changes to cover etc. · Where vessels are cancelled or withdrawn update records, to issue appropriate Credit Note(s), Endorsements and advice of cancellation to appropriate third parties. B. RENEWAL: · To update Cover Entry System. · To produce Renewal files to Underwriter. · To debit Renewal Premium. · To update system with terms and conditions and produce Certificates of Entry. C. MISCELLANEOUS: · To deal with enquiries from members, brokers and third parties. · To upkeep members' files. Dimensions: The support team member is involved in assisting the P&I support teams in the production of documentation for Members, and the day-to-day running of their accounts. When not involved with this, they will help the Underwriting Services Manager with general administrative duties. Nature & Scope: The P&I division is split into five component parts; P&I Executive & four syndicates. The syndicates deal with the day-to-day running of Members accounts whilst P&I Executive performs an overall supervisory role. PERSON SPECIFICATION: Key Skills: 1: Personal Work Proficiency: Able to handle and prioritise a variety of tasks and demands with high level time management & organisational skills. This requires attention to detail & accuracy & a methodical approach to work. The post-holder must be able to work unsupervised where necessary & all tasks must be completed with a timely fashion. Oral Communication: Responds to requests for information & communicates information to both team members & clients. Written Communication: Ability to accurately receive, assimilate, respond to & present information to both team members & clients. Problem Solving: Basic numeracy skills. Able to solve mathematical problems relating to premiums& queries relating to documentation. Job Knowledge: Ability to develop a good understanding of the requirements of the job & proficiency in carrying out the tasks required. Interpersonal: Responsive to internal (team) & external (client) demands. Presents a professional & courteous manner. Responsive to the needs of the Syndicate team. A team player 2. TECHNICAL: Knowledge of Word, Excel to high level is essential. Basic Powerpoint knowledge is required. Company operates Windows/Lotus Notes Environment. 3. EXPERIENCE: It is likely that this job will suit an individual with some experience of a previous administrative/clerical role. Training will be provided on systems, documentation & procedures, etc. 4. EDUCATION: Educated to GCSE or equivalent in experience or education. |
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