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ADMINISTRATOR - RESIDENTIAL, NURSING & SPECIALIST HOMES |
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Administration - Administrator |
in London North |
| ADMINISTRATOR - RESIDENTIAL, NURSING & SPECIALIST HOMES
BACKGROUND Our Client is a not for profit social services and health care agency providing care for elderly, mentally ill, visually impaired and physically disabled people and their families. Our resources are available primarily in Greater London and the South East and they offer security, support and dedicated care within a traditional Jewish family environment. OBJECTIVES OF THE POST (1) To carry out administrative duties associated with the admission of residents ensuring they are admitted to the Home with minimum delay and appropriate funding secured, in conjunction with the Head of Home and other senior staff. (2) To maintain adequate records of each resident’s funding status and deal with issues arising from the Residential Care Homes Act *****and Nursing Homes Regulations *****. (3) To provide a range of administrative, financial and secretarial services to the Head of Home and senior staff as outlined below, providing statistical information as and when required. (4) To liaise with Head Office, colleagues, residents, relatives of residents and volunteers, as well as external voluntary and statutory agencies i.e. Local Authorities, Benefits Agency etc. RESPONSIBLE TO Registered Homes Manager (Head of Home) as Line Manager and the General Manager - Administration & Finance for financial/accounting matters. MAIN DUTIES AND RESPONSIBILITIES Admission and Funding of Residents (1) Together with the Registered Homes Manager and senior staff, to carry out the administration necessary for the admission of residents to the Home, including correct financial arrangements with the client, Local Authority, or any other person or organisation responsible for funding. (2) To cash pensions, collect weekly fees and pay personal expenses to residents. (3) To check with the Finance Department that placement fees have been received when due and to take appropriate steps to recover arrears. (4) To liaise with Contracts & Placements and the Social Worker, to gather sufficient information to process and ensure the smooth and speedy admission of new residents. Finance (1) To maintain a petty cash float and petty cash book. To prepare weekly reconciliations for reimbursement purposes and submit to the Finance Department. (2) To deal with the residents’ personal expenses as appropriate, ensuring accurate records are maintained at all times. (3) To maintain an accurate listing of all safe items ensuring that safe limits are not being exceeded. (4) To check the accuracy of suppliers invoices, deduct discounts when applicable, to apply the correct cost codes and obtain authority to pay and then submit to the Finance Department weekly. (5) To complete weekly bank lodgement sheets of cash received and submit to the Finance Department. Records, Reports, Statistical Information (1) To provide weekly statistical information to Contracts & Placements on occupied beds, vacancies and hospital admissions. (2) To provide statistics as required with regard to residents, funding, admissions, discharges, hospital admissions and deaths. (3) To assist in all procedures set out for the recruitment of new staff in accordance with the Equal Opportunities guidelines and to provide the Personnel Department with relevant information, following each recruitment. Liaison (1) To liaise with other Voluntary and Statutory Agencies with regard to residents funding and benefits. (2) To liaise with colleagues, residents, relatives of residents and volunteers. Secretarial Duties (1) To word process memo’s, letters, minutes of meetings and reports and to maintain an efficient administrative system for the Home. (2) To take telephone messages and where appropriate, to carry out reception duties. GENERAL (1) To be responsible for the supervision and weekly rotas of the reception/clerical team and to ensure accurate and concise supervision records are maintained. (2) To attend staff and other meetings as required by the Manager (3) To undergo appropriate training to the post, as identified for ongoing professional development (4) To be supervised by the General Manager - Administration & Finance for professional issues and development relating to financial and accounting practice of the role. For all other administrative duties and work associated with the Home, supervision will be provided by the Registered Homes Manager. (5) To maintain confidentiality at all times. |
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