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Administartor in Premises Management |
|---|
Administration - Administrator |
in London Docklands |
| Before applying:
Essentials; Secretarial skills Good work history Proven administration skills Word, Excel, PowerPoint and Access Dbase Large City corporate (based in Canary Wharf)- In this Facilities department they provide premises and office services including the acquisition, disposal, management and maintenance of a large portfolio of office space. This department deals with purchasing, catering, travel, reprographics, mail delivery and collection, archive management, telephone switchboard and fax operations, reception, hospitality and meeting room support, direct mail and publication distribution, health and safety compliance and premises security. The Responsibilities Please find below a list of the key responsibilities for this role: Provide general secretarial and administrative support to the Facilities Manager and Facilities team plus occasionally other staff prepare correspondence, spreadsheets and charts using Word, Excel, PowerPoint and E-mail as appropriate, in accordance with the Document and Editorial Style Guides as applicable. Act as point of contact for the team, especially during their absence from the office by handling telephone calls, dealing with incoming post and also forwarding information by E-mail. Market Facilities by providing a first-class service both internally and externally, thereby raising the profile of the department and improving Facilities' impact on the firm's expenditure. Respond effectively to general enquiries from internal and external clients/contacts and suppliers whilst being sensitive to end user requirements. Provide information to all management levels. Support other administrative members of the Facilities team as may be necessary from time to time. Ensure adequate cover in the absence of other administrators from the Facilities team. Liase with appointed contractors to provide various services to the firm. In addition, the job holder must have the personal skills to motivate and control a multi-discipline service provider. Provide local support for monitoring of holidays, sickness and other absence, Electronic timesheet systems, responding to queries and generating reports as required. Undertake any other duties, which may reasonably be deemed to come within the scope of the post and any ad hoc projects as directed by the Facilities Manager. The Person You will need the following qualifications, skills and experience: 1-2 years experience in a similar role GCSE including English & Maths Basic/Intermediate IT skills ie, Word, Excel, Access, Powerpoint, MSOutlook The key personal skills for this role are as follows: Personal Effectiveness - Teamwork, Communication & Integrity Client Service. |
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