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Archivist - Office Services Asst |
|---|
Administration - Administrator |
in London City |
| TOP LAW FIRM ... Experienced Archivist ONLY
Job Title: Archivist/Office Services Assistant Department: Office Services Hours of work: 37.5 hours per week between the hours of 7.30am and 7.00pm with flexibility needed at all time Reporting to: Facilities Manager/Office Services Supervisor OBJECTIVE OF ROLE This role is split between Arhiving and Office Services and whilst there are regular duties to be undertaken, the demands upon the function can be unpredictable, often with tight deadlines and the individual must have proven skills in dealing with such matters. This job description is not exhaustive and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the function. DUTIES & RESPONSIBILITIES Archiving To ensure all e-mail requests for files are dealt with in a timely manner; To ensure all data is up to date on the CMS system and the hard copy card index; To make certain all filing is up to date and stored on/off site as necessary; To liaise with the off-site storage provider regarding files to be collected/returned as necessary; To make regular visits to the Inland Revenue to deliver fees and ensure documents are stamped as requested; To ensure the register of wills and deaths is kept up to date; Some heavy lifting is required. Office Services To ensure all external and internal post received is correctly opened and/or delivered and in accordance with agreed timescale; Franking all post for delivery to Post Office; To ensure all meeting and seminar room requirements are met; To receive all deliveries checking off delivery note where applicable; To ensure relevant notices are displayed on boards as directed; To provide support for any office reorganisation when required; To maintain confidentiality over all aspects of work being undertaken; Any other project as reasonably required by the Facilities Manager or Office Services Supervisor as required. SKILLS AND ATTRIBUTES Good speech and personal presentation; Confident, self possessed individual with a mature attitude towards work; Ability to stay calm in often demanding situations in particular when the fee-earners are operating under pressure; Excellent, proven organisational skills; Proven ability to deal with confidential matters; Proven initiative and a proactive attitude; Knowledge of Microsoft Outlook; Able to work as a team member; and Flexibility regarding working hours. |
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