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Contract Execution/Admin Assistant |
|---|
Administration - Administrator |
in London North West |
| General Office Administrator and Contract Execution/Admin Assistant:
General Office and PA duties: Reception Organizing trips : booking flights, accommodation and car hire Distribution of faxes, filing and photocopying Post and couriers: going to post office, ensuring sufficient stamps, opening and distributing post etc, booking couriers etc. Office stationery and supplies, ordering stationary and checking level of existing supplies, ensuring that the fax and copier are always working and plenty of paper, toner etc available, liaising with maintenance companies if service engineers need to be called. Hospitality: Making sure tea, coffee, sugar, toilet paper etc. is available, making tea and coffee for guests, booking any cabs or entertainment. Taking contract slips from traders and inputting the contract data on the trading system. Issuing the contracts in Word Making up the contract folders with summary sheets etc. Faxing out contracts and chasing signatures General assistance with shipments and execution General contract reports and commodity statistic reports on Excel Commission invoicing and assistance to finance department Skills: Excellent organization skills and initiative. Sound knowledge of Word, Excel and Outlook. Good telephone manner Good written and oral communication skills Good understanding of Incoterms and shipping logistics Foreign languages a great advantage (Spanish, Italian, French, German,etc.) At least 1 years experience in a trading environment Other We are looking for an enthusiastic, committed individual who is flexible (long hours maybe required) and enjoys working as part of a small team. Willing to take initiative, contribute to the company and progress with us. Ideally living in North London or an area where easy to commute to NW London. Salary: 15K - 19K (depending on skills, experience and seniority) with initial 6 month probation period. Normal working hours: *****- ***** 20 days holiday |
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