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Part-time(14hrs)General Office Administrator |
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Administration - Administrator |
in London West End |
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DUTIES / RESPONSIBILITIES On arrival collect morning Newspapers from the Security desk, unlock all cupboards and turn on water boilers and photo copier/printer. Meeting and greeting clients from the first, third and fourth floor lifts. Providing tea/coffee/water for meetings with guests, meetings during board week and for Executive Directors meetings. (Internal meetings under two hours will not usually be catered for). Daily checking of Royal Crown Derby crockery(includes all teapots), to be recorded on list attached in 4th floor kitchen. Ensuring the kitchens on the lower ground, first, second, third, and fourth floor and the kitchens in are well stocked with milk, sugar, teabags, coffee, tea towels and there are sufficient mugs, glasses etc. Morning rounds should also include collection and returns of all fourth floor crockery from each floor. Please also check the cleanliness of all kitchens (the fridge's, cupboards) on all floors and report any breakages to the Head Receptionist and any additional areas that may need attention to the premises Manager. On Wednesdays all dirty tea towels must be collected from all floors (Please count them) and take them down to the security desk for change over with Initial. Ensuring the fourth & third floor meeting rooms are clean at all times and appropriate brochures are displayed (these must be kept in stock at all times via the post room & PAM). The General Office Assistant area in the fourth floor kitchen must also be kept clean & tidy. Ordering ad hoc In house lunches (Sandwiches & Fruit) when requested. In conjunction with the Head Receptionist/Receptionist, carrying out daily stock check relating to all beverages and provisions, making sure that all ordering has been authorised by Head Receptionist. Dating and labelling all periodicals and filing them in the appropriate files, once they have been circulated they must be placed correctly in the library. Helping out with emails (Room bookings etc) operation of fax/photocopier machines when requested and any other ad hoc administrative task designated by the Head Receptionist. Making sure the wine cupboard is fully stocked at all times (do not leave deliveries of wine outside the cupboard), Liaising with Angela Burgess when needing to order wine. Please liase with the waitress re: stocking their fridge with wine for In house lunches. The fourth floor fridge must always be stocked fully with mineral water, orange juice and tomato juice. Loading and emptying the dishwasher on the fourth floor throughout the day. The dishwasher must be put on at the end of the day for the cleaners (ensuring the Royal Crown Derby china is loaded correctly to avoid breakages). Teapots, milk jugs, sugar bowls and glasses should not be put in the dishwasher they must be washed by hand before you leave each evening. Each evening the fridge must be fully stocked with water, orange juice and tomato juice, the boiler and espresso machine must be turned off, the fridge locked, the kitchen door locked and the key deposited in the safety deposit box. The photocopier and printer must be turned off and all cupboards in the office must be locked and the key placed in the safety deposit box. Finally the Head Receptionist's cupboard must be locked (Very Important). Monthly Tasks: A full stock count of all crockery on the fourth floor. All tea, coffee and sugar containers in each kitchen must be emptied and cleaned out. The boiler and espresso machine in the fourth floor kitchen and kettles on all floors Must be de-scaled. ***** To adhere to, and maintain knowledge of, all applicable legislation, including relevant parts of the FSA Handbook. |
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