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Administrator / Filing Clerk |
|---|
Administration - Filing Clerk |
in London City |
| PLEASE ONLY APPLY IF YOU HAVE THE FOLLOWING
* Solid Work history * Good working knowledge of Word, Excel and PowerPoint * Solid Filing / Admin experience The role is to manage the department's filing and archiving and would suit an individual who enjoys working independently but is also happy to integrate with different levels of seniority. To be successful, the job holder will need to show initiative, be an efficient organiser and have the ability to prioritise their own workload. The Responsibilities Please find below a list of the key responsibilities for this role with an approximate percentage of the amount of time spent that would be spent on each: Collecting filing from designated filing points on a daily basis, sorting alphabetically and filing in date sequence in the applicable section of the file/filing range (45%) Creating new files and/or slings at the request of staff or where it becomes obvious a second file is needed (30%) Maintaining the Excel database listing of files, adding, amending and deleting records appropriately (10%) Archiving files as requested (10%) Keeping the filing cabinets tidy and 'user friendly' and be of assistance to staff in handling queries (5%) The Individual You will need the following qualifications, skills and experience: Proven experience in filing and document management 5 GCSE's or equivalent at grades C or above (including Maths and English) Intermediate level in Microsoft Word and Excel The successful candidate should: Have the ability to juggle tasks Be flexible, adaptable and organised in order to adjust to different time constraints Be able to work under pressure and have the ability to plan ahead and time manage their work Be confident in approaching support, management and/or individual groups for guidance when required Be flexible in their working hours |
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