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Experienced Filing Clerk / Office Administrator |
|---|
Administration - Filing Clerk |
in London City |
| Please read the vacancy carefully and only apply if you have the following skills and experience.
ESSENTIAL BEFORE APPLYING; *Filing Clerk experience within a large corporate company *Solid work history *5 GCSES including Maths & English at Grade C or above *Knowledge of Excel DUTIES; Responsibilities Please find below a list of the key responsibilities for this role: Filing and Archiving: Manage all aspects of the archive filing system liasing with the department secretaries. Maintain up to date lists of files, retrieve files from archives, keep record of recipient of files and chase for speedy return. Check all boxes have been returned to the archive department and the contents are correct. Assist department in ensuring that all files returned from client files are put away in a timely fashion. Assist Management Administrator with ensuing all files comply with risk management standards. Take steps to ensure any discrepancies are highlighted and rectified. Stationery: Be responsible for ensuring that cupboards are kept efficiently stocked with a small of core items at all times Ensure that these cupboards are kept tidy at all times. Ensure the paper supplies adjacent to the faxes and printers are kept efficiently stocked and tidy Post: Open and distribute department post twice daily. Check fax machines on a regular basis and distribute faxes to relevant people Phones: Answer phones and take messages in a timely fashion. Ensure messages are passed on to the appropriate person. Administration: Be responsible for maintaining the binding room ensuring that supplies are kept at reasonable levels and machines are in good working order. Ensure that the binding area is kept clear and tidy at all times. Assist departments with photocopying and binding reports on an ad hoc basis. Liaise with Document Production Centre for bulk orders. Collect and distribute orders from Document Production. Report any malfunctions of office equipment, lighting, air-conditioning etc to the appropriate Facilities department. Assist staff with internet research on sites such as Factiva. Assist Management Administrator with moves or changes in the department. Assist Management Administrator with ad hoc requests as appropriate. |
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