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Marketing Communications |
|---|
Sales and Marketing - Marketing Assistant |
in London City |
| MS FRONTPAGE
To provide comprehensive administrative support to the Communications Team, encompassing secretarial support, internal and external liaison, time management and general team co-ordination. Additionally, the Communications Assistant is responsible for the smooth running and upkeep of the internet site which involves close liaison with national marketing, service lines and regional offices. Dimensions: Liaison with internal / external organisations:- Point of contact for journalists and national publications. External contact for firm’s photographer and media training agency Internal contact at all levels with the firm, members of National Marketing, regional marketing contacts, studio, executive office. Principal Accountabilities: Public Relations Team Fielding calls to the press office, handling queries where appropriate. Distribution of daily press coverage, within London and New York Summarise press coverage daily, generate monthly report Booking and co-ordinating photo shoots with photographer Maintenance of Photo Library, including Staff, Partners and UK Offices Co-ordinating media training, collating and researching information for each attendee, forwarding to training provider. Internet Posting of press releases to the website Updating UK offices and News part of website Point of contact for Regional Offices requesting changes, making amendments. Field technical enquiries from content providers regarding MS Front Page Navigational maintenance and renovation of the website to ensure consistency. Assist content manager in development of new pages and amendments as necessary. Formating graphics, adding photographs as necessary within parts of the website. Internal Comms Update of News Room on Intranet site Co-ordinating the distribution of various material to all UK Partners Setting up and maintaining up to date mailing lists National Marketing Deputising for Office Manager where necessary Liasing with travel agent to arrange foreign and domestic travel Booking meetings and lunches, co-ordinating meeting times & dates Paying, re-charging and tracking invoices Maintaining a signing and filing system for FSA, advertisements, Maintaining files of the Internal marketing publication approval forms Attending and minuting meetings as required Filing of regional cuttings, summarising specific servicelines Open and distribution of incoming post Maintaining UK section of International Firm’s Directory Cascading e-mail messages around the UK. Assisting in Powerpoint presentations, proof reading Research companies, news stories, various topics via the internet Knowledge, Experience, Qualifications and Special Skills needed for the job Team Player with ability to work under pressure Must be able to work using their initiative. Advanced understanding of MS Front Page Proficient copy-writing style and proof-reading ability High level of organisational ability Good working knowledge of Word, Excel, Powerpoint Self motivated with good project management skills Good telephone skills Confident in ability to work and communicate effectively at all levels with the firm Knowledge of Adobe Photoshop Good working knowledge of www & internet explorer |
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