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Assistant Secretary |
|---|
Secretarial |
in London North West |
| ASSISTANT SECRETARY
RESPONSIBLE TO…PA to Chief Executive Location: London, NW11 Hours: Monday - Friday 9am - 5.30pm Salary: £15,500 pa Other benefits: Stakeholder pension scheme Annual leave of 21 days per annum Time off for Jewish holy days (if applicable) 2pm finish on Fridays during the winter months (if applicable) BACKGROUND This non-profit making social services and health care agency providing care for elderly, mentally ill, visually impaired and physically disabled people. Their resources are available primarily in Greater London and the South East and they offer security, support and dedicated care within a traditional Jewish family environment. OBJECTIVES OF THE POST To provide complete support to the PA to the Chief Executive to ensure the smooth running of the Chief Executive’s Office and deputise in her absence. MAIN DUTIES AND RESPONSIBILITIES 1. To transcribe audio tapes for the Chief Executive. 2. To assist the PA to the Chief Executive with correspondence, photocopying and administrative tasks as required. 3. To respond politely and efficiently to all telephone calls, prioritising where appropriate and taking detailed messages when necessary. 4. To file correspondence and maintain the filing system for the Chief Executive’s Office. 5. To scan electronically key documents for filing and/or circulation. 6. To order stationery for the Chief Executive’s office and maintain records. 7. To code invoices received by the Chief Executive’s office for payment and maintain records. 8. To liaise with colleagues, trustees, lay leaders, volunteers and external agencies as required GENERAL 1. To attend staff meetings when appropriate and to be available for supervision as required. 2. To undergo appropriate training as available and determined in conjunction with senior members of staff. 3. To maintain confidentiality at all times. |
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