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Recruitment Administrator |
|---|
Secretarial |
in London West End |
| Job Title
Recruitment Administrator Department Human Resources Reports to Head of Recruitment The Role Function To provide efficient administrative and secretarial support to the Recruitment Team. Main duties and overall responsibilities 1. Provide an efficient secretarial and administrative service to the Recruitment Team: Organisational skills and flexibility are key, including electronic diary management; organising meetings/interviews; correspondence writing; filing; maintaining recruitment database. Permanent Recruitment: Support recruitment team with all aspects of recruitment. Work includes liaison with agencies and candidates; arranging interviews; booking interview rooms; testing candidates; logging and tracking of candidate applications on recruitment database. IT Contractor Recruitment: Provide an efficient administrative service for all IT Contract staff. Generate new contracts, liaise with agencies and new contractors, create induction packs for Recruitment Manager, maintain relationships with agency suppliers, process all IT contractor invoices in accordance with internal systems. Graduate Recruitment: Responsible for all administration for the graduate recruitment programme; to include managing calls from the graduate an“hotlinean”, managing all correspondence. Speculative Applications: Take responsibility for company e-mail address. Monitor incoming e-mails and pass all CVs onto relevant members of recruitment team, handling any subsequent correspondence. Database: Maintain an organised approach to the recruitment database. Ensure that the database is up to date for any member of the team as and when requested, maintain each applicant and vacancy history from beginning to end, utilise database to produce reports for the team detailing vacancy and applicant information. Recruitment Intranet: Maintain recruitment team intranet pages and make changes as and when appropriate. Invoices: Process all permanent and IT contractor recruitment invoices. General Administration Support: Produce all offer packs, rejection letters, memos and general correspondence for the entire recruitment team; minute taking during team meetings; filing for team. Other Projects: eg. Produce reports detailing recruitment figures for all members of the team; assisting with other ad hoc team projects as and when appropriate. Stationery: Order stationery on a weekly basis for HR department. Client Service: Provide an efficient and appropriate service to internal and external clients on all personnel and recruitment issues. Would NOT suit someone looking for progression within HR. |
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