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Secretary |
|---|
Secretarial |
in London West End |
| JOB DESCRIPTION
Job Title: Secretary MAIN DUTIES and# *****; Typing including agendas, faxes, memos, minutes, letters an– approximately 40%, of which no more than 20% is audio. and# *****; Prioritising emails and post. and# *****; Extensive diary management and co-ordinating complex meetings, internal and external. and# *****; Preparing all papers for meetings (Board agendas, papers and minutes). and# *****; Dealing with general administration and secretarial support for the team. and# *****; General office duties including filing, archiving, post, stationary. and# *****; Expense reports. and# *****; Monitoring holidays and sickness and weekly absence reporting. and# *****; Midas Database and Invoicing. and# *****; Green Sheets and QA for Client Files. and# *****; Organising European travel. and# *****; Dealing with external research enquiries and forwarding to correct team member. and# *****; Taking a proactive approach and using initiative when making routine decisions. PERSON SPECIFICATION and# *****; Excellent typing skills. Minimum 55wpm an– efficiency, accuracy and presentation of utmost importance. and# *****; Must be a team player. and# *****; Proficient in Word, Excel and PowerPoint. and# *****; Proven organisation skills. and# *****; An ability to prioritise workloads under pressure and remain calm. and# *****; An excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients. PERSONAL CHARACTERISTICS and# *****; The ability to work on own initiative with confidence and maturity. and# *****; Proactive. and# *****; An enthusiastic and lively approach are essential. and# *****; Excellent interpersonal skills, to deal with staff at all levels. and# *****; A flexible approach to work. |
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