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Secretary |
|---|
Secretarial |
in London West End |
| JOB DESCRIPTION
Job Title: Secretary to Director Purpose of the Job To provide secretarial and administrative support to a Director and Investment team. Main Duties 1. Audio typing including detailed reports, faxes, memos, proposals an– approximately 50% of the role 2. Prioritising post and E mails 3. Arranging travel 4. Preparing all papers for Regional Directoran’s meetings. 5. Organising client entertainment 6. Discreet handling of sensitive and confidential information. 7. Taking a proactive approach and using initiative when making routine decisions. 8. Providing information on routine matters and dealing with routine affairs. 9. General office duties including archiving and filing 10. Extensive telephone liaison with internal and external clients 11. Diary management including arranging both internal and external meetings. Person Specification The ideal candidate will be an experienced senior secretary who enjoys the challenge of working for a dynamic and busy team. He/she will have the following skills/qualities and# *****; Typing speed 60wpm an– efficiency, accuracy and presentation of utmost importance. and# *****; Excellent attention to detail and# *****; A flexible approach to work: and# *****; Proficient in Word, Excel and PowerPoint and# *****; Proven organisational skills. and# *****; An excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients. The candidates must demonstrate the ability to establish good relationships with both clients and team members. and# *****; An ability to prioritise workloads under pressure. and# *****; A demonstrated mature attitude and the ability to work on their own initiative/think ahead of the game and# *****; Excellent personal presentation An effective recruit will take responsibility for maintaining the smooth processing of liaison and implementation of/for the U.K. Industrial Business lines and National Investment also arranging the regular meetings and business information/action notes which give focus and definition to these businesses. |
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