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Security Receptionist |
|---|
Secretarial |
in London West End |
| THE JOB
Function: To ensure that all visitors / clients are received and dealt with in a professional and courteous manner. The Receptionist represents the image and standards of the firm therefore the first impression is crucial to perception. The Receptionist must remain flexible in support of his colleagues and retain the ability to prioritise his/her workload. ____________________________ Main Duties and Responsibilities: (Daily Duties) and# *****; Manning the public entrances between the hours of 7am to 7pm on a weekly shift system. and# *****; Greeting clients/partners/senior managers and other visitors, ensuring that they are assisted in a professional and courteous manner. (E.g. looking after coats/umbrellas/bags.) and# *****; Notifying the relevant partner/manager/secretary that a visitor has arrived and allocating an appropriate meeting room. and# *****; Maintaining computerised hospitality system; ensuring that all bookings/details are noted immediately (specific meeting room, any visitor and vehicle details as required). and# *****; Maintenance of meeting and conference rooms (writing materials and tidiness of rooms); ensuring that the rooms are checked promptly ready for the next visitor. and# *****; Providing information to clients/partners/senior managers/staff and visitors. and# *****; Notifying the Receptionist Supervisor of daily taxi/chauffeured car requirements and organising the said requirements. and# *****; Liaison with the Receptionist Supervisor with regard to the effective use of the meeting rooms. and# *****; To ensure that any problems that occur during the day, e.g. the booking of meeting rooms are dealt with in a professional manner and the Receptionist Supervisor/Security Manager is informed where appropriate. and# *****; The ability to work with the minimum of supervision, to act on ones own initiative where necessary, using judgement and discretion. Other Duties and# *****; Transferring an‘Partnersan’ cars to other car parks when required. and# *****; Manning of our other public entrances/exits at the instruction of the Receptionist Supervisor/ Security Management and# *****; Any other duties deemed necessary for the continuance of business. Security Duties and# *****; Operating and monitoring surveillance cameras. Controlling Access and Egress of staff / visitors and clients. and# *****; To ensure that the firman’s security guidelines are followed and any breaches of security are dealt with immediately and reported to the Reception Supervisor/Security Manager). and# *****; Ensuring at the end of last shift (7pm) that the handover to the Contract Security team is completed in a professional manner and that any problems/situations are communicated to them. Hours: All receptions are to be manned by our Receptionists from 7am to 7pm, Monday to Friday. A weekly shift system is operated, normally 8 hours per day. However a degree of flexibility will be required. _ Environment: Busy open-plan reception area |
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