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Team Secretary in Corporate Finance [Investment Bank] |
|---|
Secretarial - Banking Secretary |
in London City |
| Secretary - Corporate Finance / Company Secretary
A vacancy has arisen for a Secretary to support a Corporate Finance Director and the Company Secretary. The jobholder will also be required to provide support to the other Secretaries within the Corporate Finance department. The role will include the following responsibilities: · typing of general correspondence, prospectuses and reports; · general PA support and assistance including audio typing; · sending press release announcements via the internet; · performing Director searches; · dealing with sensitive and confidential information; · preparation of board packs on a monthly basis; · preparation of legal documentation; · diary management and co-ordination (both electronic and paper diary systems); · organisation of meetings; · general office administration such as booking couriers, travel arrangements and dealing with invoices; · maintenance of the department database (Act *****); · telephone cover for the department and other secretaries; Skills and Experience Required · At least two years' secretarial experience, preferably in a banking environment; · At least 50wpm typing speed essential; · Experience of audio typing to a reasonable speed; · Groupwise Diary management and e-mail system; · Strong Word (including mail merge), PowerPoint and Excel skills. Person Specification · Highly professional and mature attitude; · Ability to handle confidential information with discretion; · Accuracy and attention to detail; · Professional telephone manner; · Good standard of grammar and spelling; · Organisational skills and ability to prioritise workload; · Effective written and verbal communication skills; · Ability to stay calm under pressure; · Sense of humour. Standard working hours are 9.00am - 5.00pm, although a shift system is being considered to ensure there is adequate phone cover between the hours of 8.30am and 5.30pm. In busy times, the department will be under extreme pressure and working to tight deadlines, therefore additional working hours may be required from time to time. Flexibility of working hours is therefore essential. |
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