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Temp To Perm Executive PA To COO (Fund Managers) |
|---|
Secretarial - Executive Assistant |
in London West End |
| Long-term Temp to Perm opportunity has arisen for an extraordinary PA to work for the 3rd highest Executive(COO) in this City Fund Managers.
Responsibilities: * Manage diary arrangements effectively, including regular weekly meetings/calls with all Regional COOs. * Deal effectively with incoming mail for COO, delegating correspondence where appropriate/necessary. * When COO away from the office, ensure e-mail correspondence actioned/delegated where appropriate, and liaise with COO on a daily basis to ensure he is kept up to date. * Schedule Mid Year Review and Performance Review appointments/vccs and ensure paperwork completed, signed-off and sent to HR. * Arrange flights, hotels, cars and foreign currency, liaising with overseas destination re schedule of appointments during visit. * Co-ordinate foreign currency and sterling expenses. * Organize, administer and take minutes at GMC Meetings; arranging hotels, etc., for visiting CEOs as necessary. * Ensure copies of Board papers are sent to Group Secretary's office in advance of Board Meeting, for timely distribution to all attendees. * Ensure meeting rooms booked for meetings, Board meeting, GMC meetings, etc. * Oversee Head Office secretarial staff to ensure adequate cover for holidays, sickness, etc. * Extensive overseas travel arrangements and itineraries * Complex diary management * Typing of correspondence - Copy & Audio 60wpm minimum * Liaisons with clients and internal employees * Powerpoint presentations * Producing reports on Excel * Corporate entertainment * 90% organisational /10% typing Attributes: * Must have previous executive level experience pref within banking or financial background * Polished, professional and highly organised * Diplomatic & discreet * Efficient & forward thinking |
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