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Executive PA (Grp Communications/Marketing) |
|---|
Secretarial - PA Banking |
in London West End |
| Role Profile
Group Communications Executive Role & Context Purpose· ~To provide administrative, diary and organisational support to Head of Group Communications and Group Communications team.· ~To monitor Group Communications activity and provide reporting back to the business.· ~Provide effective and positive first point of contact for Communications enquiries Context Matrix management for global company with diverse product offerings§ culture change - required in teh organisation to enable swift response to market cycles and new competitors ~OneTeam must be implemented by all staff - need greater understanding of the strategies and employees' views of them ~Proactive facilitator of all aspects of communication ~Strategic development and implementation - can do attitude and creative problem-solving ~Second European language preferred but not essential Dimensions ~Based in London ~Reports to Head of Group Communications ~Supports Group Communications team Need to Do Core responsibilities Provide diary and administrative support for Head of Group Communications and Group Communications team ~Manage corporate events calendar ~Maintain external events/issues forward planning calendar ~Maintain up-to-date biographies for main Board Directors, Non-Executive Directors and key company staff. ~Maintain up-to-date 'killer statistics' on the company and individual businesses. ~Assist the Group Communications team with the preparation and hosting of any internal/external events. ~Compile weekly performance reports ~Ensure all team presentations are consistent, clear, concise, accurate and required ~Responsible for smooth running and customer focused Group function Key Performance Indicators ~Designated activities achieved on plan and to budget.~ ~Achievement of personal objectives agreed at PDR. ~360 degree feedback. ~Consistently display and promote the One Team Values. Relationships Report to Head of Group Communications. *Full time support for Communications Manager - Pieda *Retained Financial PR Agency * Chairman, CEO, MD UK, Finance Director, HR Director, MD Europe*Directors and Associate Directors.*Group Marketing and regional marketing network.*Administrative support staff.*External suppliers and media contacts.*Links to firms working in partnership with or for company - e.g. IT contractors.§ Professional bodies where relevant to own specialism - for continued professional development or shared Expertise./Need to know Qualifications: Educated to degree level *Secretarial qualification Skills & Knowledge§ Strong organisational ability *Proactive, can-do attitude with ability to influence at all levels*Wide variety of technical abilities relevant to own specialisation*Calm under pressure *Good interpersonal and presentation skills*Good writing skills*Results-driven*Committed team player*Strong customer service ethic Experience~Related work experience - 3 years in best practice professional services environment . Need to be Key Performance DriversForward PlanningDevelops robust value added plans for the implementation of communication strategy, co-ordinates activities.Enabling DeliveryMaintains a focus on objectives and standards; mobilises own and others' efforts to ensure delivery, act as a facilitator and works to bring people to together.Change OrientationDisplays a positive attitude to change. Continually seeks improvements in approach and working practices; encourages innovation amongst others; raises proposals and ideas with the organisationBusiness-Wide PerspectiveTakes a group-wide view of company when making decisions; creates effective links across the organisation; makes it a priority to understand the needs of diverse business areasBuilding RelationshipsDevelops effective relationships at all levels, both within and outside the Co.; influences upwards, with own peers and with external contacts~Leading and MotivatingProvides clarity and direction for own team; communicates their contribution to higher-level goals; leads and motivates them to achieve business priorities ~Attention to Detail~Ensuring accurate sign off procedures followed, audit trail in place, clarity of communication is determined by attention to detail in message definition |
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