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Group Secretary |
|---|
Secretarial - Team Secretary |
in London City |
| Group Secretary
RESPONSIBLE TO: Office Administrator/Manager OVERALL OBJECTIVE: To assist the Senior Managers, Managers and Assistant Managers to achieve business objectives by the provision of first class secretarial and administrative support at all times. PRINCIPAL DUTIES AND RESPONSIBILITIES All work undertaken is to be produced to the highest standards with the minimum of errors. Manage workload and competing deadlines to ensure that client deadlines are met Typing of general correspondence from audio and manuscript. Creating bills when necessary. Answering the telephone, promptly and professionally, ensuring that messages taken are correct and relayed promptly Ensuring you know the whereabouts of managers within team, ensuring mangers give a contact number and informing Reception accordingly. Arranging meetings and organising travel on behalf of managers, including informing Reception of visitors and car-parking requirements. Ensuring rooms booked and refreshments organised. When arranging meetings, check to see if equipment is needed. If so, please ensure this is booked on the database and set up as required in the correct room. Maintaining expense records for all levels of staff and preparing draft/submitted expense summaries when requested. General administration duties on behalf of managers on an ad-hoc basis Assist with photocopying and filing Provide cover for reception as necessary Work with other secretaries as a team to ensure that all work is completed within the deadlines set PERSONAL EXPERIENCE, QUALIFICATIONS AND SKILLS Proven secretarial skills with strong administrative and organisational abilities. Strong interpersonal, communication and diplomacy skills are essential Professional, credible and flexible team player who is able to apply judgement and initiative to all situations Preferably a secretarial qualification ie NVQ, RSA Good working knowledge of Microsoft office Good standard of oral and written English Self starter with drive and commitment |
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